Office Assistant Duties and Responsibilities

The duties and responsibilities of an office assistant are as follows:

• Answering telephone calls and transferring the calls to the relevant person
• Taking telephonic messages and distributing them

• Greeting visitors on arrival

• Receiving, sorting and distributing incoming mail

• Preparing outgoing mail

• Faxing

• Photocopying

• Scanning

• Filing

• Typing reports, documents and letters

• Sending emails

• Assisting with event planning

• Scheduling and arranging meetings and appointments

• Ensuring that office equipment are maintained and serviced

• Run work-related errands

• Keep office area neat and tidy

• Keep track of office supplies and order when supplies run low

• Handling cash, Taking payment and post to correct accounts